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Types of Housekeeping Budget

Types Of Housekeeping Budget

Budgeting set-up depends on the function of the hotel or facility. A hotel or facility can be smaller or larger scale operated. The larger they are the more complex This kind of gets.

Types Of Housekeeping Budget

In a smaller scale hotel or facility usually there is actually Front Office, Housekeeping as well as Maintenance as well as the expenses are controlled mainly by the Owner through the General Manager. They were the key decision maker in preparing the yearly budget with the assistance of an accountant or accounting firm. The budgeted amount needed to operate for the whole year is actually based on the expenses incurred on the previous years as well as some other related occasions that will will affect the preparation of budget for the coming year.

Types Of Housekeeping Budget

In a larger scale hotel, expenses can be very complicated since the operation varies by the departments created for the smooth operation of the hotel. Some international hotels, the budget is actually being prepared by each department head through the assistance of the Financial Controller as well as General Manager then submitted to the owner/ corporation for approval. Once sanctioned, each department head is actually then held accountable in ensuring that will the budget allocated is actually monitored as well as controlled based on the occupancy percentage. The General Manager gets a copy of the results of the budget every end of the month as well as discusses them with the department head.

Types Of Housekeeping Budget

Example of departments in a larger scale hotel are: Administration, Front Office, Housekeeping, Laundry, Engineering, Food & Beverage, Kitchen, Finance, Human Resources, Recreation as well as any some other departments created to suit the function as well as smooth operation of the hotel. Each of these departments have sub-departments such as Front Office with Reservation as well as Bell Service/ Concierge; Housekeeping with Laundry, Uniform, Linen, Tailoring, Flower shop, Gardening as well as Landscaping, Upholstery shop (the latter can be assigned to Engineering as well); Engineering with Carpentry, Masonry, Electrical, Mechanical, Computer Technician etc.; Food & Beverage with Banqueting as well as Outside Catering; Kitchen with Pastry shop; Finance with Purchasing, Receiving & Storage; Recreation with Swimming Pool, Golf Course, Tennis Courts, Spa etc.; Human Resources with Training as well as Clinic.

Types Of Housekeeping Budget

Housekeeping as well as some other departments inside the hotel operate within two types of budget. The Operational Budget as well as the Capital Expenditure Budget.

Types Of Housekeeping Budget

1) Operational Budget is actually the allocation of expenses for each item/s required by the department in order to operate smoothly. In case of hotel operation, control of expenses are based on occupancy percentage. The budgeted amount for the month can be variable since there are certain period where occupancy forecasts in some other areas or countries are unreliable or unpredictable.

Types Of Housekeeping Budget

The basic Housekeeping operational budget are as follows:

a) Staffing

b) Linen & Towels

c) Guest Supplies & Amenities

d) Cleaning Supplies

e) Laundry Supplies

f) Machine, Tools & Equipment

g) Decoration

h) Miscellaneous

i) Printing as well as stationeries

There are budgeted item/s or sections in Housekeeping that will are usually divided between some other departments such as follows:

1) Repairs as well as Maintenance

This kind of type of operational budget is actually usually divided between housekeeping as well as Engineering

2) Uniform Budget

Uniform expenses is actually prepared by the Executive Housekeeper with all the elegance, comfort, durability, styles, colors as well as functionality of the uniform chosen for each department. Once a specific style of uniform has been chosen, This kind of is actually then coordinated with the concern department as well as when the Executive Housekeeper gets the approval she then submits them to the General Manager for overall coordination of styles, colors, functionality etc. that will reflects the proper image perception of the entire hotel inside the eyes of the guests. The last step will be to endorse them to the Financial Controller for allocation of budgeted amount to each department.

3) Decoration

Housekeeping is actually one of the department inside the hotel which helps as well as assists inside the beautification of the hotel inside as well as outside the building. Decoration can be flower arrangements, fresh as well as artificial depending on the policy of the hotel since there are hotels that will prohibit the use of artificial flower arrangements for fire hazard issue, picture frames, statuary, carvings, tapestry, artifacts as well as many others are examples of decorations. Requests for flower arrangements seemed to be the most needed items inside the hotel whether for the guestrooms, Food as well as Beverage functions, Outside Catering, Lobby of the hotel, Convention centers as well as some other areas that will requires flower arrangements.

4) Printing as well as Stationeries

Front Office as well as Housekeeping are the two departments that will share This kind of budget.

5) Miscellaneous

This kind of type of budget can be charged between Housekeeping as well as any some other department depending on what type of expenses is actually incurred.

The second type of Housekeeping budget is actually Capital Expenditure (CAPEX)

Capital Expenditure Budget is actually the allocation of funds for a specific project or items that will will help as well as assist the operation of the hotel. In case of Housekeeping, projects can be something that will require replacement or additional Housekeepers cart, Laundry washer & dryer, building a brand new Laundry Shop for outside customers, replacement of vacuum cleaners, replacement of worn out beds or furnitures which is actually usually done floor by floor or by segments. Usually the CAPEX fund is actually allocated same way as how the operational budget has been allocated for the coming year. Therefore on a yearly basis project/s is actually/are accomplished as well as completed especially if the item/s have specific life span where replacement are made specifically each year. This kind of way the hotel or facility is actually well maintained, equipped as well as preserved like brand new. This kind of is actually through CAPEX fund that will maintenance of the hotel works best as well as at the same time avoiding depreciation of items in large quantities where This kind of is actually difficult to resolve since they require huge amount to achieve.

Therefore in order to have a smooth operating as well as well maintained hotel or facility, This kind of is actually important that will allocation of funds for the operational needs as well as maintenance of the hotel should be handled as well as monitored effectively based on occupancy percentage where key department heads are knowledgeable on how to adjust their budget accordingly. Key Personnel responsible for the preparation of the budget should see to This kind of that will the allocated fund is actually spent specifically for what This kind of is actually intended for. Side tracking the set goal will be an unending tasks that will won’t have a definite or specific achievement accomplished. Not being able to monitor the operating budget effectively will lead to the demise of Capital Expenditure.

Capital Expenditure Budget is actually as important as Operating Budget when This kind of comes to hotel business.

Types of Housekeeping Budget